Application FAQs
Eligibility
The Trust only funds registered UK charities, CICs, CIOs and exempt charities (an exempt charity has charitable status and is required to comply with charity law).
We do not fund
- private limited companies
- voluntary community groups
- constituted groups/forums
- hospices
- gyms, sports centres
- nurseries
- individuals in any capacity, even if the work being undertaken is charitable.
We will not consider funding charitable branches of larger organisations if the parent organisation’s income exceeds £1 million. If you are a subsidiary of a larger organisation you will need to be independently registered with the Charity Commission or Companies House. We will also not fund branches where the majority of their income is provided by a national organisation.
We no longer fund organisations based outside of the UK nor those primarily working overseas.
Yes, please indicate this clearly on your application and submit a copy of your projected budget forecast instead of historic accounts. If you have recently changed your status, for example from a CIC to a charity, then please include the accounts from your previous organisation.
The Trustees have reduced the maximum income level for organisations applying for funding to under £200,000 (general grant round)/ £100,000 (summer playscheme grant round) per year, this is again in order to maximise the benefit of the size of grant that we make. If your income exceeded this amount for one year, for example due to a capital appeal or a particularly large donation or legacy then please let us know this and you can still be considered. However, if this was not an exceptional event then I’m afraid you will not be eligible.
Core costs would include staff salaries, rent, utilities, general office costs, accountancy and audit costs, fundraising, governance and compliance and costs supporting the core programmes of the organisation.
Yes, you are eligible to apply for a grant for up to three years in a row, or three times within a five year period. If you have reached this, then we ask you to wait for two years before reapplying.
Yes, you are eligible to apply for up to five years in a row. If you have reached this, then we ask you to wait for two years before reapplying.
If your organisation has made several applications year on year and never been awarded a grant, we ask you to please consider whether your work fits our funding priorities in order to save you the time in reapplying. We will, however, always review all applications submitted.
The general and summer scheme grant rounds do not overlap and therefore you may apply for both rounds within one year.
However, you may not apply for two general grant rounds in one year which are at different times of the year.
However, you may not apply for two general grant rounds in one year which are at different times of the year.
Application Process
We only accept online applications which can be accessed under the ‘How to Apply’ tab, either under the ‘General Applications’ or ‘Children’s Summer Playschemes’ pages. Forms are only made available when there is an open grant round.
No, the application form must be completed in one sitting. There is no function to save the form. If you would like to draft your answers beforehand, please download the Word template linked at the top of the relevant application form and complete this first. You can then transfer your answers into the online form before pressing submit.
No, you will not receive a copy of your application form upon submission. If you would like to keep a copy of your form please complete the Word template linked at the top of the relevant application form page in advance. You will then need to input your answers directly into the form and press submit.
We strongly encourage all organisations to submit an online form, however If this is a problem for you please email the administrator Vanessa Lye at contact@woodwardcharitabletrust.org.uk.
Please complete the online application form, which will include sections to upload the below documents
- Budget – Within the form there is a section for you to include details of your budget, if you feel you need us to see more details of your budget, you may upload an excel document if necessary, but this should not exceed one page.
- Accounts – If your accounts are not available on the UK Charity Commission or Companies House or if they are older than 6 months, please submit a copy of the last year of your audited accounts. If your accounts are available on the UK Charity Commission but the income/ expenditure noted on your form are from recent unaudited, draft accounts, please upload a copy of these along with your application. If you do not have accounts as you are a new charity, please include a budget forecast.
- Safeguarding – Please upload a Safeguarding/Child and/or a Vulnerable Adults Policy if you work directly with any of these groups. The policy must contain the name and contact details of your Designated Safeguarding Lead.
Anticipated income for the current financial year.
Anticipated expenditure for the current financial year broken down into charitable and non charitable costs.
Non charitable would include items such as fundraising and marketing and charitable would cover all your project and core costs related to your work.
If you would like, you are welcome to add to these headings but please note that this is the minimum information that the Trustees require.
Anticipated expenditure for the current financial year broken down into charitable and non charitable costs.
Non charitable would include items such as fundraising and marketing and charitable would cover all your project and core costs related to your work.
If you would like, you are welcome to add to these headings but please note that this is the minimum information that the Trustees require.
Please submit the address from which you will be able to receive Royal Mail letters.
If you are getting red flags that are not allowing you to submit your application please read these carefully as they will alert you to input specifications such as ‘numeric only’ fields within your application which you will need to amend before proceeding. If you are still having issues then please email portal-support [@] woodwardcharitabletrust.org.uk.
If you have accessibility needs please call or email us and we can discuss alternative methods for applying.
Post-Submission
Unfortunately, our current system will not automatically send you a copy of your submitted application. We recommend you save the text from your form before pressing ‘submit’ if you would like to have a copy for your reference.
You will however receive a confirmation email once you submit your application. If you have not received this within 24hours of submitting your application, then please let us know by emailing contact[@]woodwardcharitabletrust.org.uk.
You will however receive a confirmation email once you submit your application. If you have not received this within 24hours of submitting your application, then please let us know by emailing contact[@]woodwardcharitabletrust.org.uk.
You should have received an email confirming if you have received a grant along with an award letter. This email will have been sent to the contact email address you submitted along with your application (we switched from postal award letters to email letters during the pandemic).
We email all applicants to confirm whether or not they have been successful by the end of April or November (depending on the grant round for general applications) or by the end of June (for summer playschemes). If you have not received an email, you can also check the Recent Awards page which lists the successful applicants from the last three grant rounds.
We email all applicants to confirm whether or not they have been successful by the end of April or November (depending on the grant round for general applications) or by the end of June (for summer playschemes). If you have not received an email, you can also check the Recent Awards page which lists the successful applicants from the last three grant rounds.
No. Due to the large volumes of applications we receive unfortunately we are unable to give feedback on individual applications.